When properly used When used correctly, board minutes can be an effective instrument for your business. They document the decisions made and document that an event was held however, they also serve as legal documentation in the event of litigation. Taking effective board minutes is not an easy task however. A single error can result in a tangled legal battle to fight.
When you’re making minutes for meetings A little knowledge goes a long way. It is important to know not only what to include but also what not to include. It’s essential to provide a neutral and dispassionate account of the discussion is recorded, with no conflicting words or personal opinions. A good idea is to note down the entire meeting, but avoid mentioning discussions that weren’t part of the agenda.
The format of the minutes of the board may differ depending on the organization. The most important details include attendance (notice who was present, including board members, observers and guests) and quorum status. agenda items, order of business and report presentations, as well as resolutions and dissenting vote. Note whether or not notice was given, the actions taken, and the next steps.