Conducting a successful board meeting requires an amount of planning. From calling the meeting to order, to adjourning the meeting once the time runs out, this intentionality can make a significant difference. If attendees feel that their time and expertise is respected, the more engaged they will be with the outcome of each meeting. Here are some helpful tips to assist you in achieving this.
Start the Meeting at Time
Don’t overbook your board meetings, especially when they’re held in person – you do not want your attendees to feel like they are wasting their time. It’s also beneficial to allow your attendees to review the board pack or other documents before the meeting – whether it’s a complete board deck or a more digestible Memo/Notion document.
Stick to the Agenda
The best method to ensure a successful board meeting is to have an established structure and adhere to it. It is important to not add new items to the agenda before the meeting, and to insist that attendees review the materials prior to the meeting, and to establish expectations for every item on the agenda based on the amount of time it will be discussed. This will ensure that the board meeting stays focused and avoid the board from getting distracted.
Be sure that each agenda https://boardmanagers.net/the-way-of-success-with-real-estate-data-room/ item has a objective that is clearly defined – is it to gather information, gain consensus or arrive at an agreement? This will help you keep the meeting productive so that you can focus on the most important issues and not get distracted. Also, dispersing the board minutes within 24 hours of each meeting will reinforce the decisions made and ensure that actions are taken swiftly and effectively.