Preparing for your board meeting is a process that takes time. The most successful boards are serious about it and ensure that their board meetings run smoothly. They plan meetings in advance to give board members an opportunity to accept them (and often to negotiate their calendars). Board members are often very busy and are on numerous teams and boards. It is important to coordinate with the individual members and their assistants to ensure that they are able to attend board meetings.
Another crucial aspect of prepping for your board’s meeting is to ensure that you have all the materials in place before the board meeting. Send out the finalized agenda and board packet approximately a week prior to the meeting. This will allow Board Members to read and absorb the materials so that they are https://boardmeetingsonline.blog/what-is-azeus-convene-software-and-how-does-it-actually-work able to ask questions prior to coming to your board meeting.
Lastly, the day before the board meeting, it’s a good idea to set some short calls with your Board Members or their assistants to make sure they are prepared for the meeting. This will enable you to quickly resolve any issues, for instance whether there are any updated PowerPoint slides that must be distributed prior to the meeting.
It’s also a good idea to spend some time reflecting on the reasons you are on the board. This will help you stay focused during the board meeting. Make sure that you are covering all of the relevant issues.